Position: School Secretary St. Mary - Hannah School Employment Type: Permanent, Full-time Location: Kingsley, MI General Summary: This position assists with the ministry of the school by supporting the various administrative functions of the school. The Secretary directs these efforts with expertise from a framework of shared ministry and Catholic values. Duties and Responsibilities: Performs secretarial duties for the principal, and other designated staff. Receives and places telephone calls, schedules appointments and meetings, prepares written communication and processes mail. Greets and refers guests to the appropriate minister, service or agency. Prepares bulk mailings as needed. Establishes and maintains office record-keeping and filing systems. Oversees the daily workflow of the school and school office. May oversee volunteers for the school. Attends meetings as requested. Oversees the opening and closing of the office each day. Ensuring all machines are turned on/off, windows and doors are locked and all appropriate lights are on/off. Coordinates volunteer programs as needed. Participates in new employee orientations. Maintains comprehensive filing system for student files and records; including updating student records including data on attendance. Assists with the coordination of registration for existing and new students; ensuring parents have completed and turned in all required documents. Provides other assistance as needed; contacting substitute teachers and annual inventory and processing of purchase orders. Education and Experience: High school graduate or equivalent required; Associates Degree in office administration or related field preferred. A minimum of three (3) years of administrative and/or general secretarial experience preferred. Must be a practicing Christian in Good Standing, supportive of the Catholic Faith. Must be able to maintain confidentiality. Physical Requirements: Prolonged periods of sitting at a desk and working with hands in repetitive motion tasks. Requires some standing, stooping and bending. Must be able to lift up to 15 pounds at times. Diocese of Gaylord
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