Job Description
EVENT PLANNING SPECIALIST / MARKETING ASSISTANT
Join to apply for the EVENT PLANNING SPECIALIST / MARKETING ASSISTANT role at Youth For Christ USA Inc.
EVENT PLANNING SPECIALIST / MARKETING ASSISTANT
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Join to apply for the EVENT PLANNING SPECIALIST / MARKETING ASSISTANT role at Youth For Christ USA Inc.
Essential Functions
The Event Planning / Marketing Assistant has strong organizational, creative, and communication skills. They will coordinate fundraising events and campaigns, as well as develop and oversee the SYFC Annual Communications calendar for internal purposes. They will assist and coordinate with the Marketing and Communications Specialist and the Donor Care Specialist. Event planning responsibilities include: coordinating regional See the Story, Vision Dinners, Champions events, and other community fundraising and appreciation events.
Position Summary
Essential Functions The Event Planning / Marketing Assistant has strong organizational, creative, and communication skills. They will coordinate fundraising events and campaigns, as well as develop and oversee the SYFC Annual Communications calendar for internal purposes. They will assist and coordinate with the Marketing and Communications Specialist and the Donor Care Specialist. Event planning responsibilities include: coordinating regional See the Story, Vision Dinners, Champions events, and other community fundraising and appreciation events.
Event Planning Coordination 40%: - Develop an event communications schedule of deadlines, dates, times, and locations/venues.
- Assist in creative writing for marketing materials (save the dates, website, social media, and e-blasts), assisting the Marketing and Communication Specialist.
- Assist in coordinating with venues and contracted vendors to ensure the successful implementation of events, assisting the Development and Regional Directors.
- Assist with staging setup, including tables, decorations, gifts, and any other necessary materials for the event.
- Coordinate post-event follow-up communications with attendees/invitees.
Direct Mail Marketing / Communications 40%: - Assist in executing direct mail and electronic communication mailings, including but not limited to: quarterly newsletters, fundraising campaign letters, and other miscellaneous partner communication postal mailings, assisting the Marketing and Communication and Donor Care Specialists.
- Help maintain the uniform style and voice of communications and brand image in collaboration with the YFC Branding and communication standards.
Annual Marketing/Communications Calendar / Donor Data Updating 20%: - Establishing, consistently reviewing, and communicating the Annual Marketing/Communications Calendar of events with the expectation of connecting with the Executive Leadership team and Ministry staff.
- Assist the Donor Care Specialist with updating Mailchimp and Salesforce CRM data, including contact informationrelay partner information, CRM changes, or additions to the Donor Care Specialist. Ensure that Mailchimp and Salesforce email information are coordinated and updated monthly.
- Monthly attend SYFC All-staff meetings (2nd Wednesdays) and regularly review YFC USA newsletter emails.
Spiritual Responsibilities Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:
- Seek Gods guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
- Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
- Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
- Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.
YFC Cultural Attributes About Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults fosters healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Our leaders are expected to be willing to demonstrate and/or possesses the following:
- Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
- Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others ideas, welcoming candid input, recognizing others need for grace and extending forgiveness and empathy. (Relentless Trust)
- Prioritizes others needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
- Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
- Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others experiences. (Kingdom Inspired Diversity)
Position Requirements
Knowledge & Skills - Very organized
- Strong communication skills
- Able to adapt and learn new technology
- Personable/enjoys networking
- Strategic thinker
- Creative
- Thrive in a team environment
- Salesforce CRM, postal bulk mailing, and Mailchimp emailing knowledge
- Communication experience
Required & Preferred Education - 4 Yr College Degree, Marketing or Communications (preferred)
On the Job Training On The Job Training Provided, But Not Limited To - MailChimp - email blast software
- WordPress - website software
- Salesforce - donor CRM software
- Canva - basic graphic design software (additionally, Photoshop or equivalent)
- Google - Sheets, Drive, Docs, Forms, etc.
- Social Media - Meta publishing (Facebook and Instagram)
- Fund Easy - event planning and communication software
- YFC National Resources - Storefront, Knowledge Base, Marketing site, Verbal Identity standards, etc.
Fundraising Responsibilities All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will includebut are not limited to extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.
Benefits Our comprehensive benefits package includes:
Paid Time Off Program (prorated by hours worked)
- Prorated paid holidays hours
- Prorated paid hours during the week off between Christmas and New Years
EEO Statement
Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws.
YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFCs mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a persons religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.
We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation.
We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.
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