Job Description

Under the general direction and supervision of the Administrative Director, Purchasing, the Account Clerk II prepares vendor invoices for payment, verifies payment to the proper vendor, applies vendor credits, and answers Accounts Payable and Purchasing inquiries. This full-time regular position is responsible for expediting product and providing customer service to  SCC staff and faculty.

Essential Functions

Invoicing

• Monitor the  SCC Accounts Payable email inbox.


• Prepares invoices for payment.


• Verifies receipt of items invoiced, ensures all documentation is provided.


• Communicate with vendors on discrepancies.


• Verifies payment to the proper vendor, applies vendor credits, and answers Accounts Payable and Purchasing inquiries.


• File all invoices that are not ready to be paid by the business office – monitor the “outstanding” invoices regularly by checking the receiving screen, daily mail, and or intercampus mail.


• Communicate with the appropriate budget officer, requisitioner, vendor, and purchasing staff when documentation for payment is incomplete.

Purchasing

• Monitors the company credit card account. Communicate with cardholders on statement due dates.


• Verify that charges and balances match with the supporting documentation provided. Follow up with cardholders if reports are missing required information. Set up and monitor blanket orders.


• Communicate with staff from all campus locations in resolving accounts payable and purchasing problems.


• Assist with purchase order processing as needed.

Reporting

• Process the Requisition Report as requested multiple times daily to ensure orders are processed promptly.


• Process the Expediting Report weekly to ensure products and services are delivered timely. This includes contacting vendors with open purchase orders to determine when products will be shipped, tracking freight, and communicating delivery information to the end-user.

Other Duties

• Scanning of purchase orders and credit cards.


• Prepare eBay invoices.


• Prepare all mail for intercampus delivery twice weekly


• Sort mail/deliveries and deliver to the appropriate staff.


• Assist the buyers with capital bid orders as needed.


• Assist the Director of Purchasing as directed.

Travel Arrangements – Serve as back-up as needed

• Provide travel arrangement services as needed by the College employees. Research best airline prices and dates/times of flights for employees traveling on behalf of the College.


• This may include, but is not limited to, contacting a preferred travel agency, researching different departure cities and arrival cities, as well as dates and times of travel.


• Service also includes Internet searching for special pricing not given through travel agents.


• Assist with other travel arrangements as needed.

Promote a Culture of Belonging

Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

Minimum Qualifications

1. High School graduate or  GED .


2. Two* (2) years responsible full-time experience in accounts payable, accounting, or related business activity.

*One (1) year of post-secondary business or accounting training may be substituted for one (1) year of experience.

Salary

$17.98 per hour

Benefits

SCC   BEN Dollars – Eligible Employees: Full-time status. Regular employees with an  FTE of 0.75 or greater will be eligible for  SCC Ben Dollars. All employees will be required to elect a health insurance option. If the cost of insurance coverage selected by an employee exceeds the  SCC Ben Dollars available, all additional costs will be withheld from the employee’s paycheck. Any  SCC Ben Dollars that the employee does not elect to use for the purchase of dependent health and dental insurance will be paid to the employee in cash at $0.93 per $1.00 benefit dollar. All amounts paid are subject to withholding for income and employment taxes, but not subject to the College’s contribution toward the Retirement Savings Plan – Group Retirement Account ( GRA ).

Schedule

Salary/Compensation: $17.98 per hour

Job Tags

Similar Jobs